Specification Management System

SPECIFICATION MANAGEMENT SYSTEM

MANAGEMENT OF THE IDNIYRA OFFICIAL SPECIFICATIONS AND PLANS

Article I OFFICIAL SPECIFICATIONS

Requirements for the yacht, sail, and attached equipment shall be set forth in the OFFICIAL SPECIFICATIONS OF THE DN ICE YACHT. The DN is an inexpensive, home buildable, one-design ice yacht. It is intended that changes in the Official Specifications be limited to the following purposes: To make the yacht safer, to minimize differences in sailing performance associated with the design and construction of the yacht, to make it easier or less expensive to build, to make the yacht more durable, and/or to clarify existing specifications.

Article II OFFICIAL PLANS

The Official Plans are the one example of how a DN Ice Yacht can be built. Their purpose is to demonstrate the function of the parts and to provide perspective for the specifications. In all cases where there is a conflict between the Official Specifications and the Official Plans, the Official Specifications shall prevail. Changes in the Official Plans will be managed in the same way as the Official Specifications.

Article III ORGANIZATIONAL STRUCTURE

The IDNIYRA is made up of two continental organizations: the IDNIYRA North America and IDNIYRA Europe. Changes in the official IDNIYRA Specifications and Plans will be made as outlined in this document. Other affairs will be managed at the continental level.

Article IV MEMBERSHIP

A member who has paid his dues for the current year to either continental organization will be a member of the IDNIYRA. Membership in the IDNIYRA will entitle all members to vote on all proposed changes in the Official Specifications or Official Plans, to sail in the IDNIYRA Gold Cup and other Continental Championship Regattas and to receive a copy of the IDNIYRA Annual Directory. Other benefits and obligations of membership are afforded by each continental organization.

Article V TECHNICAL COMMITTEE

The IDNIYRA Technical Committee shall consist of six members, three elected from North America and three elected from Europe. A new member will be elected every year. In North America a new member will be nominated at the annual meeting on even numbered years. The term of office is six years. Upon resignation prior to six years, a replacement member will be elected at the continental level. Term of office will begin July 1, and expire June 30 of the appropriate year. Each year the Committee shall elect from its membership a chairperson to serve until June 30 of the following year. The Chairperson shall report to the Governing Group Commodore on all recommendations of the Technical Committee. The Committee may initiate changes in the Official Specifications by proposing a change to one of the Governing Groups, who may submit a proposal to the membership as described in this document.

Article VI WORLD COMMODORE

There will be an honorary office of World Commodore. The World Commodore will be the Commodore of the continent that is hosting the Gold Cup that year or his designated representative. The World Commodore will be the official representative of the IDNIYRA at the Gold Cup and associated regattas.

Article Vll PROPOSAL SUBMISSION

Proposals to change the Official Specifications or Plans can be made by either continental Governing Group. All proposals submissions should be written in specification language as it would appear in the specifications. In North America, proposals may be made in the manner described in Article VIII of the IDNIYRA (North America) Constitution,

Article VIll PROPOSAL APPROVAL WORDING

Wording of proposals will be reviewed by the Technical Committee. They will suggest revised wording, if appropriate, to make the proposal more clear or

reasonable to interpret. They will work directly with the author of the proposal on suggested revisions. All proposals will be submitted to the Technical Committee and the Governing Groups by May 31. Final wording on proposals will be submitted to the North American Secretary by the Technical Committee by September 1. Voting: A ballot will be sent by air mail to all IDNIYRA members for all Specification or Plan proposals during September. This ballot will be sent by the Secretary of the IDNIYRA North America. The completed ballots will be sent to and counted by the Secretary of the IDNIYRA North America. All ballots must be received by the 15th of December. IDNIYRA members that are members of both the North American and European organizations will receive only one ballot. Passage: To pass, there must be at least twice as many 'yes' votes as 'no' votes received by the end of the voting period. Any proposal which does not pass may not be resubmitted for one year. Effective Date: Changes in the Official Specifications or Official Plans shall become effective March 31 unless the Governing Group that submits a specific proposal stipulates that it have a January 1 effective date.

Article IX INTERPRETATIONS OF THE OFFICIAL SPECIFICATIONS OR PLANS

Specifications, however complete, cannot anticipate every possible situation that may arise. If a point is not covered, a ruling must be obtained from the Continental Governing Group through the Technical Committee. The intended meaning and the basic principles of maintaining the DN as a one-design class shall be considered in interpreting any point not covered. If a point is not clearly covered by the Plans and/or Specifications, it must be assumed to be illegal. The Technical Committee shall, upon the request of any member, or at the direction of either Governing Group, provide interpretation of the Official Specifications. These findings shall be published in the Association Newsletter. Such interpretations shall prevail as Supplements to the Official Specifications unless and until voided by a simple majority vote by mail ballot. Such a vote will be initiated in the same way a Specification Change Proposal is made.

Article X ENFORCEMENT OF THE SPECIFICATIONS: The OFFICIAL SPECIFICATIONS

shall be enforced in two ways. First, any contestant or judge or Race Committee member at the Gold Cup, European Championship or North American Championship Regattas, may file a protest against any competing yacht. Second, the Race Committee shall measure yachts during a regatta as described in the Continental Governing Documents or the regatta Sailing Instructions.

Article XI ADMINISTRATION OF THIS DOCUMENT

This document will be administered by the North American Governing Committee. Administration will consist of publishing and mailing the IDNIYRA Specification Proposal Ballots, counting the completed ballots, communicating the results, and associated duties. Each year, a directory of all paid up members of the

IDNIYRA will be published in the fall by the North American Secretary.

IDNIYRA Europe will provide a computerized membership list in a format that can be used with the North American Computer to generate a membership list for the annual directory and mailing labels to mail a ballot. This list will include only members of IDNIYRA Europe who have paid their dues during the current season. It will be provided to the North American Secretary by August 1. The costs of administering this document will be shared by the two continental organizations. Costs attributable to either organization will be paid by that organization. Shared costs will be allocated in proportion to the number of members in each organization. An account will be established and maintained with enough money to administer this agreement for one year. An annual financial report will be published in the North American Newsletter in the Fall. English will be the language for all official communications between North America and Europe. Copies of official newsletters and yearbooks will be sent to all National Secretaries, Continental Officers and Technical Committee members.

Article XII CHANGES IN THIS DOCUMENT

Any changes in this document will be made by the method described for Specification Changes with the exception that the Technical Committee does not need to review wording of proposals to change this document.

Article XIV JURISDICTION

On matters relating to the Official Specifications and Official Plans, this document will override the governing documents of the Continental Organizations if there is a conflict.